MINUTES OF MEETING OF INCORPORATOR
The CHL Board of Directors has established a new dues fees, as follows:
Clubs from 1 - 99 acres $40
Clubs from 100 - 199 acres $50
Clubs from 200 - 399 acres $60
Clubs from 400 - 799 acres $70
Clubs over 800 acres $80 DUES: ___________
Please submit the amount due that corresponds to your club's size/total acreage.
Each member or guest using the road during the November 15 - 30 firearms deer season shall pay a gate pass fee of Fifteen-Dollars ($15). Each gate pass is also a numbered door-prize ticket for fabulous prizes that we will give away at the November 16 annual meeting.
_______ GATE PASSES x $15.00 each = ____________
TOTAL DUE $ __________
Club Dues & Gate Pass Fees Due No Later Than October 31, 2001
Gate passes go out the 1st of November so you will have them 1-2 weeks before the 15th.
PLEASE MAKE YOUR
CHECK PAYABLE TO
C.H.L. HUNTING ASSO., INC.
AND MAIL WITH THIS FORM TO:
C.H.L. c/o Kevin Clark
9435 Cherry Bend Rd.
Traverse City, MI 49684
(231) 947-6612
(Mon - Fri, 8 am - 4 pm)
Club Name ___________________________________
Member _____________________________________
Address _____________________________________
City/State ____________________________________
(________) ________-__________ Zip ____________
Work Phone
Home Phone (_________) __________-____________
Fax and/or E-Mail _____________________________
A meeting of the incorporator of CHL Hunting Associates, Inc., a Michigan non-profit corporation, was held at the Cedar Grove in Hubbard Lake, Michigan, on the 8th day of September, 2001, at 12:00 noon. James Quick, the President, was present in person and waived notice of the meeting and consented to the transaction of such business as might be proposed, and the meeting was called to order at 12:20 pm.
James Quick (Wolf Ridge) acted as Chairman of the meeting and Treasurer Kevin Clark (We-Go-Wild Club) as the secretary. The Chairman ruled the meeting was duly convened pursuant to the provisions of the Michigan Corporation Acts.
ROLL CALL:
Present - James Quick (Pres), Dwight Wehover (VP), Kevin Clark (Sect/Treas) and Jeff Guider (Director). Absent - Bill Smith, Bill Schultz, Robin Craft. In attendance was Ron Borke (key master).
MEETING MINUTES:
Clark lead a discussion on exactly who the current board members were, since the by-laws called for three board members (in addition to the 3 officers), although it appeared as five board positions were in question. A motion was made by Quick to increase the board of directors to seven persons (previously 6), with 3 officers and 4 at large general members. Motion seconded by Jeff Guider. After discussion, the motion passed. The current 4 general members on the board of directors are: Jeff Guider (Wolverine Club), Robin Craft (Pioneer Farms), Bill Smith (Oak Ridge Camp) and Bill Schultz (Mustache Club).
RESOLVED, that a plan (motion by Clark, 2nd by Wehofer) to approve new CHL Hunting Associates annual club dues and gate pass fees (see By-Laws) was presented to and discussed at this meeting, and the same was approved and adopted by the corporation by unanymous vote. Note - dues now based on club size, and gate pass fees are $15. GATE PASSES WILL BE NUMBERED AND USED AS DOOR PRIZE TICKETS AT THE ANNUAL MEETING! (Must be present to win - Clark/Guider on prize committee)
RESOLVED, that a plan (motion by Quick, 2nd by Guider) to approve the CHL Hunting Associates by-laws was presented to and discussed at this meeting, and the same is approved and adopted by the corporation (passed by unanymous vote).
RESOLVED, that a plan to get bids for a new entry sign for the CHL Hunting Associates gate was presented to and discussed at this meeting, and the same is approved and adopted by the corporation (Ron Borke to get bids - Ron will also look into Corporate NRA membership benefits for CHL);
A plan to get a dumpster for the entry gate area from approx. Nov 12 - Dec 3 will be checked in to by Borke. Cost should be $30 drop off, plus 3 weekly dumps @ $20 (less than $100 total). Pat Dean will be the security agent at the gate again this year, and will make sure NO ONE PUTS BUILDING MATERIALS IN THE DUMPSTER (this drives up dumping cost dramatically).
Further discussion involved CHL clothing, Quality Deer Management, updating membership files, updating the CHL map, window stickers, getting Jon Highstreet to give a presentation on the web at the annual meeting, and looking into getting a big name NRA speaker for a future meeting.
FURTHER RESOLVED, that pursuant to said plan the directors be hereby authorized to approve the CHL Hunting Associates by-laws, and meeting minutes as stated above. There being no further business to come before the meeting, the same upon motion made, seconded and carried, adjourned.
______________________________________ __________/___________/_________
Kevin Clark, Secretary Dated
Hubbard Lake, Michigan Meeting adjourned at 3:00 pm
The following Code of Ethics was discussed at the Sept. 8, 2001 meeting.
=========================================
The C.H.L. Hunting Associates (CHL) officers and board of directors are committed to the highest hunting and outdoor ethical standards. To achieve that lofty mission we have developed a code of ethics relating to our duties for our members, guests and neighbors of the CHL.
According to our by-laws, the purpose of the CHL is to "protect the lands and property of the members from trespass, and to promote in a neighborly manner the recreational uses of said lands and property, and the benefits of conservation among its members." We should therefore accept the responsibility of promoting by precept the use of ethical and ecologically responsible methods of hunting; practice Quality Deer Management (QDM); and be good stewards in the use of our natural resources. The CHL desires that its members promote these goals and objectives, and pledge to assist other individuals with similar goals and interests. We believe that our responsibilities include:
* To protect, respect and enhance the living environments of CHL members, CHL
property, and the wildlife herein.
* Honor our commitments to this code of ethics with dignity, integrity and honesty.
* Deliver quality services that meet or exceed our member's expectations, and that is in
compliance with all laws and regulations.
* Provide full value in return for our members' faith and trust in the CHL leadership.
* Conduct ourselves in a professional manner that reflects care, courtesy, cooperation and
concern for our fellow CHL members.
* Ensure stability for CHL members by operating with continued fiscal responsibility and
effective management practices.
* To be leaders in the private hunt club management arena by being hard working,
knowledgeable and reliable.
MEMBER INVOLVEMENT AND COOPERATION ARE THE KEYS TO THE C.H.L.'S LONG TERM SUCCESS…AND
OUR PROPERTY VALUES WILL INCREASE BECAUSE OF IT!
SECTION 1 ‑‑ PURPOSE
The purpose of the CHL Hunting Associates, Inc. (hereinafter referred to as the 'corporation') is to protect the lands and property of the members from trespass, and to promote in a neighborly manner the recreational uses of said lands and property, and the benefits of conservation among its members, and for any other lawful purposes allowed for under Michigan 501.c.3 non-profit organizations.
SECTION 2 ‑‑ MEMBERSHIP
Membership in this corporation shall be limited to persons or parties who own land, or an interest in land, or membership in a hunting club owning land, in the Townships of Caledonia, Alcona, Hawes, and Mitchell in Alcona County, Michigan.
The eligibility of every person or party to become a member of the corporation must be approved by the board of directors, who may, in their discretion, appoint a committee to assist them in their investigation. It is herein provided, however, that an heir of a deceased member shall be entitled to membership (subject to payment of unpaid dues, if any, of such membership). No transfer fee shall be charged in such cases.
No transfer of a membership shall be permitted unless all dues assessed against it have been paid in full. A recording fee of Twenty Dollars ($20.00) shall be paid the corporation for each transfer of a membership to help offset cost of updating mailing lists, mailing newsletters, etc.
SECTION 3 ‑‑ OFFICERS
Executive officers of this corporation shall consist of a president, a vice‑president, and a secretary‑treasurer. These three officers shall be ex‑official members of the Board of Directors. The offices of secretary and treasurer are combined and held by one person although separate offices may be created and held by two persons at the will of the board of directors and/or the members of the corporation. All officers shall be elected by and from the members of this corporation at the annual meeting and shall hold office for the term of one year and until their successors have been elected and qualified.
PRESIDENT. The president shall be the chief executive officer of the corporation and shall have general control and management of its business affairs, subject, however, to the order of the board of directors. He shall preside at all meetings of the corporation and also at all meetings of the board of directors.
VICE PRESIDENT. In case the office of president shall become vacant by death, resignation or otherwise, or in case of the absence of the president, or his inability to discharge the duties of his office, such duties shall for the time being be taken upon the vice‑president.
SECRETARY‑TREASURER. The secretary‑treasurer shall keep the minutes of all meetings of the corporation and of the directors in books provided for the purpose. He shall attend to the receiving and disbursement of all notices of the corporation; he shall keep a record of the names and addresses of all members of the corporation; he shall have the custody of the seal and all books, records, and papers of the corporation; he shall make such reports and perform such other duties as are incidental to his office and as may be required of him by the Board of Directors; he shall have custody and keep account of all money and securities of the corporation and render such statements as may be required of him by the board of directors; he shall deposit all funds of the corporation in such bank or banks as the board of directors may designate, and such bank accounts shall be in the name of the corporation; he shall exhibit his account and records at all reasonable times to any director of the corporation upon application at the office of the secretary‑treasurer; he shall pay out money as instructed to by the board of directors and sign the checks given in making such payments; he shall perform in addition such other duties as are incidental to his office and as may be required of him by the board of directors.
The secretary‑treasurer may be required to give a bond for the faithful performance of his duties and for the repayment of all money coming into his hands as such secretary‑treasurer, in such sum as the board of directors may require. The corporation shall pay the cost of obtaining this bond.
SECTION 4 ‑‑ BOARD OF DIRECTORS
The board of directors shall be seven (7) in number and shall consist of the three officers of the corporation and four other general members. All members of the board of directors shall be elected by and from the members of this corporation at the annual meeting and shall hold office for the term of one year and/or until their successors have been elected and qualified.
All officers and directors shall be members of the corporation in good standing and no single club or single landowner shall hold more than one office as officer or director in any one year.
The business and the property of the corporation shall be managed and controlled by the board of directors, except that any action taken by the members of the corporation at annual and special meetings of such members relative to the management and control of the business and property of the corporation shall be followed by the board of directors.
QUORUM. A majority of the board of directors shall constitute a quorum for the transaction of business. When at meetings of the board of directors, if there shall be less than a quorum present, such meeting may be adjourned to a later date and time.
SECTION 5 -- VACANCIES
If the office of any board of director or officer of the corporation becomes vacant for any reason whatsoever the remaining directors may, although less than a quorum, by a majority vote, elect a successor or successors, who shall hold office until the next annual meeting and election.
In case any director or officer shall fail to attend meetings of the board of directors for more than two successive meetings the board of directors may, in their discretion, declare such office vacant, and so notify such officer or director, and the board of directors shall thereupon elect a successor or successors is provided herein.
SECTION 6 -- NOTICE OF MEETINGS
The board of directors shall fix the time and place for its meetings. The meeting may be called at any time by the president and shall be called upon the request of the majority of the board. Notice of meetings shall be given to the members either personally or by mail. When given by mail such notices shall be posted at least three days prior to the date of the meeting. A majority of those present shall decide all matters voted upon at meetings of the board of directors.
SECTION 7 ‑‑ ANNUAL MEETING
The annual meeting of the corporation shall be called by the president and is normally held during the 16th of November each year, and all members shall be notified in writing thereof at their last known post office address. The exact date for the meeting shall be set by the board of directors and thirty days notice thereof given by mail. At the annual meeting the officers and directors shall be nominated and elected by the members present, and all of the business that may be properly within the jurisdiction of the corporation shall be transacted. The order of business at the annual meeting shall be as follows:
(a) Reading the minutes of the previous meeting(s).
(b) Reports of officers
(c) Reports of committees.
(d) Unfinished business.
(e) New business.
(f) Election of officer/directors
(g) Announcements of results of election.
Provided, however, that this order of business may be changed by the chairman, or by a majority of the members present.
SECTION 8 ‑‑ SPECIAL MEETINGS
Special meetings may be called by the board of directors, and shall be called by the board whenever requested to do so in writing by ten or more members. Such request shall clearly state the purpose for which the meeting is called and action taken at such meeting shall be limited to the matters therein stated provided, however, that when such meetings are called pursuant to a petition of members to the purpose for such meetings as therein set forth the board of directors may incorporate therein additional matters for consideration.
Notice of all meetings shall be mailed to each member whose dues are paid for the current year at the date of mailing such notices. Such notices shall be mailed no later than fifteen days prior to the date on which the meeting is to be held, and notice of such meetings shall state their purpose.
SECTION 9 ‑‑ QUORUM
The majority of the votes of members in good standing in attendance shall constitute a quorum at any general membership, special or annual meeting.
A majority of the votes cast at any meeting shall decide all matters before it except in the four following cases, which shall require two‑thirds of the votes:
(a) Any major expenditure which cannot be paid from the current year's membership dues, after deduction for necessary operating expenses, or which exceeds the amount of cash in the treasury. An expenditure, which can be paid from either one of these funds or the two combined funds, is excluded from this exception.
(b) Increase in annual membership dues.
(c) A special assessment.
(d) Changes in the CHL corporation's by‑laws.
SECTION 10 ‑‑ APPOINTMENT OF AGENTS
The board of directors may appoint agents and engage the services of others as they may deem necessary or advisable to assist them in the conduct of the affairs of the corporation, and fix the compensation in all such cases provided, however, that no such appointment shall be for a longer period than one year from the time of making such appointment or contract.
SECTION 11 ‑‑ AUDIT
Three members of the corporation who are not members of the board of directors shall make an audit of the books of the secretary-treasurer at the close of the fiscal year.
SECTION 12 ‑‑ FISCAL YEAR
The fiscal year of the corporation shall end October 31 of each year, and the secretary-treasurer's books shall be closed on that date.
SECTION 13 -- DUES & FEES
Each member club shall pay annual dues as follows:
Clubs from 1 - 99 acres $40
Clubs from 100 - 199 acres $50
Clubs from 200 - 399 acres $60
Clubs from 400 - 799 acres $70
Clubs over 800 acres $80
Each member or guest using the road during the November 15 - 30 firearms deer season shall pay a gate pass fee of Fifteen-Dollars ($15). The board of directors is hereby granted the authority to set the price of gate passes annually, as the needs of the corporation dictate
SECTION 14 ‑‑ GOOD STANDING
Members of the corporation in 'good standing', (whenever 'good standing' is used in these by‑laws), shall include only those members who have paid their dues and have not been suspended for other causes. A member is considered to be in good standing if dues and gate pass fees are paid by the October 31 due date, and the member's good standing will continue as such until the following October 31st. Funds to cover the necessary expenses of the corporation are levied by the board of directors and collected by the secretary‑treasurer. Failure to pay dues, gate pass fees, or assessments shall deprive such members of the corporation from voting and from any and all privileges of membership.
SECTION 15 ‑‑ CHANGES IN BY‑LAWS
Directors, or any ten members in good standing, may propose changes in these by‑laws provided the same are filed in writing with the secretary at least thirty days in advance of the meeting at which they are to be considered.
SECTION 16 ‑‑ WITHDRAWLS
Any member of the corporation may withdraw at any time upon written notice to the board of directors. Any member withdrawing voluntarily, or through failure to pay assessments, or through violation of these by‑laws or other rules of the corporation shall forfeit any and all of his rights in the corporation, and/or in the corporation's property.
SECTION 17 ‑‑ GUESTS
Guests of members engaged in hunting activities from November 15 - 30 on the property of any of the members of this corporation shall pay to the corporation an amount equal to the gate pass fees paid by members of the corporation.
SECTION 18 ‑‑ TRESPASS
Road easements are meant to get directly from the entry to your property. Members and guests shall not be on any property other than their own member/host property, or said easements, without permission of said club members. To reduce trespass members agree not to use (or allow guests to use) four-wheelers, ATV's, motor scooters/cycles, snow mobiles, or other vehicles except on said member's property. Such vehicles can circumvent gates and property lines and may not be used on said easements.
Over half of the clubs responded to the recent survey. Results of the survey (n=29, 1=3.5%) are as follows:
Does your club normally plant crops that provide year-round nutrition to deer? 69% said Yes
If YES, put the approx. number of acres (fractions accepted) in front of each crop that you plant:
110 acres total 17% Alfalfa 45% Clover 59% Rye Other: 17% Corn, Sorghum, mix, etc.
If NO, do you plan to plant deer friendly crops? 78% that hadn't in the past plan to do so in the future.
Prior to the current ban on baiting, did you put out bait for deer? 90% said Yes
If yes, approx. how much? 73% put out a few bags/buckets here and there; 27% put it out by the yard(s)
Do you agree with the current ban on baiting deer? 59% said Yes
If no TB were present would you favor baiting for deer? 79% said Yes
Does your club practice Quality Deer Management? 86% said Yes (although some didn't harvest does)
If YES, what is the minimum criteria for your deer management plan? 4% of the clubs use 8 points or more,
36% use 6 points or more, 4% use 5 points or more, and 56% use 4 points or more
Do you encourage the harvest of does? 62% said Yes
How many does did your club harvest in 2000? 62% harvest no does, 18 clubs harvested 45 does (2.5 avg)
How many acres on your club? The range was from 40 to 1200. Under 100 acres = 34%, 100 to 199 acres = 21%, 200 to 399 acres = 14%, 400 to 799 acres = 14%, 800+ acres = 17%. The average was 325 acres.
How many years have you been a member of the CHL association? The range was from 3-67 years. Average was 44 years. 1 - 5 years = 7%, 6 - 10 years = 7%, 11 - 20 years = 3%, 21 - 30 years = 21%, over 31 years = 62%.
Which best describes your club's usage (please check one or the other): 48% said Seasonal/Mainly Deer Hunting, 52% said Year-Round/Multi-Recreational Usage
What is the biggest deer (rack size) taken from your camp during the 2000 season?
31% reported no bucks taken, 10% said a 4-6 pointer, 52% said a 7-9 pointer, 7% said 10+ pointer
Club dues and gate-pass fees have not risen in over 12 years, while the cost of money has more than doubled. The board is considering ways to off-set increasing costs and to expand services, such as: property improvements (example - better road maintenance, and we need a new sign over the entry gate, using the old hardware), improved communications (quarterly newsletter, the Huntinggetaway.com web-site), etc. One suggestion is to have club dues based on club size? For example - 1- 99 acres $40; 100 - 199 $50; 200 - 399 $60; 400 - 799 $ 70; 800+ acres $80.
Would you like club dues at (check one): 38% said stay at $50, 62% said base dues on club size, and
Would you also support an increase in gate-pass fees from $10 to $15? 59% said Yes
Would you rather have an increase in gate-pass fees to $20 with no club dues? 28% said Yes
MISSING IN ACTION
We had newsletters returned from the following clubs: the Longhorn Club and
the Pine Valley (Duane Peltier). If anyone knows how to get ahold of them,
please call Wendy at (231) 947-2400 with updated address and phone numbers.
A limited supply of denim shirts, sweat shirts and
jackets will be available at the annual meeting.
|
C. H. L. Hunt Clubs 
Hubbard Lake |
Prices include embroidered logo above.
POPLIN BASEBALL JACKETS
(Hunter Green) available in XL - XXX only at this time
XL only $ 30
XX only $ 32
XXX $ 33
LEE SWEATSHIRTS
(Lee #01157, 95% cotton, hunter green)
M-XL $ 20
XX $ 22
LEE DENIM SHIRTS
(Lee #01460, stone bleach - 100% cotton, long-sleeve)
L-XL $ 25
XX $ 27
Custom Orders Available (minimum order 6 pieces).
We can get almost any type of clothing you want with the CHL Logo. You can put your club name under the logo in place of 'Hubbard Lake' for the same price, and jackets and sweat-shirts are available in a variety of colors. UPS Shipping charges will be added to your order. To place your order call Joe or Wendy at:
Wildlife Management Supplies
(800) 451-6544
Board Meeting (Directors) Saturday, Oct. 20, 2001 at 12 noon at the Wolf Ridge Club of the C.H.L.
ANNUAL GENERAL MEETING
Friday, Nov. 16th, 8:00 pm at the Bingo Hall
Hubbard Lake, Michigan
CHL HUNTING ASSOCIATES INC.
(A NON‑PROFIT MICHIGAN ORGANIZATION)
WAIVER OF NOTICE OF MEETINGS OF INCORPORATOR
The undersigned, Kevin Clark, being the Sect/Treas. of CHL Hunting Associates, Inc., a Michigan non-
profit Corporation, and James Quick, the President, do hereby give notice of time, place and purpose of
holding these meetings of the corporation, and do hereby consent to the holding of such meetings at the above locations, Hubbard Lake, Michigan on the 20th day of October, and the 16th day of Novermber, 2001, an do further consent to the transaction of any and all business that may come before the meeting.
___________/_________/_________
Kevin Clark, CHL Sect/Treasurer Dated
CHL Hunting Associates
c/o Kevin Clark, Treasurer
9435 Cherry Bend Rd.
Traverse City, MI 49684
(231) 947-6612
GATE PASSES
YOUR GATE PASSES ARE ENCLOSED. IN ADDITION, RED DOOR-PRIZE TICKETS ARE INCLUDED FOR ALL MEMBERS THAT HAVE PAID THEIR DUES AND GATE PASS FEES IN FULL. PLEASE BRING THE RED TICKETS TO THE ANNUAL MEETING FOR A CHANCE TO WIN GREAT PRIZES!!!
· NEW KNIGHT 50 CAL. MUZZLELOADER PKG.
· NEW BROWNING BOW
· C.H.L. CLOTHING
WE WILL BE USING THE SAME (2000) WINDOW STICKERS AGAIN THIS YEAR, SO BE SURE TO HAVE YOUR GATE PASSES WITH YOU - THEY WILL BE CHECKED AT THE ENTRY GATE, AND PAT DEAN WILL BE THE SECURITY GATE GUARD AGAIN.
REMINDER - YOU MUST BE PRESENT AT THE MEETING TO WIN A DOOR PRIZE. ONLY MEMBERS 'IN GOOD STANDING' GET DOOR PRIZE TICKETS, AND ARE ALLOWED TO VOTE AT THE ANNUAL MEETING.
CONTENTS: